Written by Jos

How do I make a backup of my MacBook?

Your Apple MacBook contains files that are important to you, and you don't want to lose those. Whether it is your collection of vacation photos or your graphic portfolio; you should be able to recover them if something happens to your MacBook. That's why it is useful to make a backup of your MacBook. I'll tell you how to do it on this page.

1. Make a backup with AirPort Time Capsule

Apple Airport Time Capsule is an external storage device with 2 or 3 GB of storage, that can make backups of my MacBook. The disk works together with Time Machine and is the central storage for all my Apple devices and Mac computers. Airport Time Capsule works wirelessly (via WiFi) and automatically in the background. All I need to do is set up Airport Time Capsule.

What do I need?

  • Apple Airport Time Capsule
  • Modem
  • Ethernet cable

Step 1: Connect Apple Airport Time Capsule

To get started, I connect my Apple Airport Time Capsule to a modem via an ethernet cable. Use one of the ethernet ports to do so. Next, I connect my Apple Airport Time Capsule to the AC power. Time Capsule is now ready to be connected to my MacBook via WiFi.

Step 2: Select Airport Time Capsule

In the menu bar at the top of the screen of my MacBook, I click the WiFi icon. In this menu, I click 'Airport Time Capsule'.

Step 3: Create a new network

In this menu, I click 'Create a network' and create a network name and password. I check the data I entered and click 'Next'.

Step 4: Time Machine

In Time Machine, I select my Time Capsule as a hard drive. Once set up, Time Machine automatically starts to transfer backups from my MacBook to Apple Airport Time Capsule wirelessly.

2. Make a backup with Time Machine

Time Machine is an Apple program that allows me to easily copy my MacBook's date to an external storage device, such as a hard drive.

What do I need?

  • An external hard drive
  • A USB 3.0 of USB-C (Thunderbolt 3) cable
  • Possibly a converter (USB 3.0 to USB-C (Thunderbolt 3)), if you have the latest MacBook model.

Before I get started...

There are still a few things I have to take into account before backing up my MacBook using Time Machine. I have to make sure that my external hard drive is formatted for Mac OS. In addition, I have to check if my hard disk has enough storage capacity.

Now what?

Formatting Because most hard disks can be used with Windows, but not with Mac OS, I have to format my disk. It's very easy. I connect the hard drive and open the Disk Utility. I select the connected external hard drive and click 'Erase' at the top. My MacBook now asks me if I want to erase the drive. To do this, I enter a name, select the 'Mac OS Extended (journaled)' structure, choose the GUID partition layout and click erase. I make sure to do this with an empty or new hard drive, so I don't erase important data.

Storage space To make a backup of my MacBook, I need a hard drive with at least 2 times more storage capacity than my MacBook. Is the capacity of my MacBook's SSD 256GB? I'll need an external hard drive of at least 512GB.

Step 1: Connect the external hard drive

When I connect my external hard drive to my MacBook, it asks me to configure Time Machine. To select a location for my Time Machine backup, I click on 'Configure Time Machine'.

Step 2: Use your hard drive to make a backup

My MacBook asks me to make a backup using the connected hard drive. To do this, click 'Use as a backup disk.'

Step 3: Time Machine will get started

Now, Time Machine will use my external hard drive as storage space for my MacBook's backups. Check 'Automatic backups' to have Time Machine make backups of your MacBook continuously.

3. Make a backup in iCloud

I use iCloud, to store my files in the cloud on Apple's server. I have access to iCloud with my Apple ID. Unlike Time Machine, which I use to make a complete backup, iCloud only stores the elements that fall under iCloud. These include Contacts, Calendar, Mail, Reminders, iCloud Drive Photos, Safari, Notes, Siri, and Keychain.

What do I need?

  • An Apple ID

Step 1: Open iCloud

In the top left of my MacBook's screen, I click the Apple menu. In this menu, I open 'System Preferences'. Next, I open 'iCloud' to get started with my backup.

Step 2: Log in with my Apple ID

In the iCloud program, I click 'Enter password' to log in with my Apple ID.

Step 3: Select iCloud Drive

When I select 'iCloud Drive', my files are saved in iCloud. Select other programs here to have them store data in iCloud. When I click 'Options' in iCloud Drive, I can select which programs save documents and data in iCloud.

Step 4: Drag files to iCloud Drive

Now that I've set up iCloud Drive, I can also manually drag files and documents from Finder to iCloud Drive. Another option is to select iCloud Drive in the 'save window' if I save a file to my MacBook.

Note: Expand iCloud

iCloud has a limited storage capacity of 5GB. Apple gives me this storage space for free. If I want to store more files in iCloud, I can purchase additional storage space. These are the rates:

  • Free: 5 GB storage
  • €: 0.99 per month for 50GB of storage
  • €: 2.99 per month for 200GB of storage
  • €: 9.99 per month for 1TB of storage
  • €: 19.99 per month for 2TB of storage

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