How do you set up an HP laser printer with a PC or laptop?
Setup takes about 30 minutes. What do you need?
- An HP laser printer
- A stack of A4 paper
- A computer or laptop
- A USB-C cable optional
Note: for this article, we'll use the HP Color Laserjet Pro MFP M477fdw. The setup process for other HP laser printers is virtually the same. If you encounter differences during setup, check the manual of your printer.
Prepare the printer
Step 1. Unpack the printer and remove all stickers and orange adhesive tape. Step 2. Open the paper tray. In the case of the M477fdw, it's located at the front of the printer, at the bottom, and the tray has a 2 on it. Load the tray with paper and carefully push in the holders on the sides until they clamp the paper. Close the tray. Step 3. Plug in the power cable at the back of the printer. You don't have to install toner cartridges with an HP laser printer, as they're pre-installed by default.
Step 1: select language and country
If you switch on the printer, it automatically starts to initialize. Select the language you want to use and the country the printer is located in. Choose self-managed if you want the standard settings or IT managed if an IT expert is going to adjust the settings. For general use, we recommend self-management.
The printer is switched on on, but it's not yet connected to a computer. We'll explain how to connect the printer in the following steps. First, choose how you want to connect the printer. Do you prefer to connect the printer:
- wirelessly via WiFi? Read step 2.1.
- via a network cable? Read step 2.2.
- via a USB cable? Read step 2.3
Step 2: choose a connection method
Step 2.1: Connect to WiFi
Tap the network symbol. You can find it at the top right of the screen of the M477fdw. Tap the WiFi icon and go to settings. Go to the Wireless Setup Wizard and choose the WiFi network you want to connect to. If needed, enter the password. Your printer is now connected.
Want to test this? Go back to the WiFi menu. It should say 'WiFi on'. You can also tell a connection is successful if you see an IP address and icon bars at the top of the screen. Go to step 3.
Step 2.2: connect via a network cable
Do you want a stable connection and you don't mind pulling a cable from your printer to your router? Connect the printer to a network cable. Once the printer is connected via a cable, you can use it wirelessly.
Make sure you have an Ethernet cable. Plug one end into the printer and the other end into your router. Click on the network symbol in the control panel of your printer. Does it show your IP address? Your printer is connected. Don't see it? Wait a bit longer or enter your IP address manually. Go to step 3.
Step 2.3: connect via a USB cable
If you prefer to connect the printer directly to your PC or laptop without using the internet, use a USB cable. It's very easy. Plug the standard, flat USB connector (USB-A) into your laptop or PC and plug the square USB connector (USB-B) into your printer.
Do you have a Windows device? Download the software, as explained in step 3, before connecting the USB cable. Do you have an Apple device? Do it the other way around: connect the USB cable first and go to step 3.
Step 3: download the required software
Your printer is now connected. It's time to install the right software on your PC or laptop. Are you using the included CD? Insert it. Not using the CD? Go to 123.hp.com/laserjet and click the download button. You can also download this file from https://support.hp.com/us-en/drivers/printers.
Note: does your printer have an email-to-print functionality? It's possible your printer automatically prints a code to configure this. Don't worry about this. It's custom. You can follow the instructions on that sheet or skip it. It's not required.
Step 4: open HP Easy Start
Open the HP Easy Start .exe file in your downloads. Check if your printer has paper in it and if you're on the same WiFi network as your printer. Accept HP's privacy statement. Easy Start is searching for your printer. Click Continue once the right printer has been located. Not successful? Go to 'My printer is not listed' and follow the instructions.
Step 5: download the software and drivers
Easy Start asks you which software you want to install. The software lets you choose between the complete programs or the basic drivers. The option HP recommends is always a safe choice.
Step 6: install the software
Open the file Easy Start downloaded for you. You'll probably find this in your downloads folder. Select which software you want to install. Think of scanning software or even OCR software, which allows you to edit scanned documents.
Step 7: connect your printer
To install the software, you need to select how the printer should be connected. Want to connect it wirelessly? Select 'Connect via a network'. If this isn't what you want, select one of the other options. The software is being installed. You can set the printer as the default printer or make a test print. Good job setting up your printer!
Step 8: switch off your printer
It's important to turn off the printer when you're finished printing. Do this by pressing the on/off button. If you leave the printer on or turn it off in some other way, the printhead won't be protected. Turn it off properly and the printer will keep the printhead in optimal condition. The print quality won't suffer and you'll prevent the printer from not being able to print documents at all.