Coolblue
Written by Tim

Printers for business use: what should you keep in mind?

There's a wide range of printers available for professional use. All office printers in the assortment print more quickly than devices for home use, and are available in multifunctional versions (MFD) or printing only. Some also have handy features like duplex printing and an automatic document feeder (ADF). Want to know which printer suits your wishes and what to keep in mind? I'll give you advice so you can choose the best printer for your usage situation.

I want to print at my (home) office

printing at the office

Are you self-employed or a freelancer and own a small business? In that case, you'll definitely deal with paperwork. Think for instance of invoices, quotes, drawings, or other documents that are important for your clients or business partners. Time is money, and naturally you want a printer that's has a higher print speed than the average home printer. It would also be great if you don't have to feed a new stack of paper into the printer all the time. Do you agree? Check if your printer has the following specifications:

  • Print speed of at least 15 pages per minute
  • Paper tray for at least 100 sheets of paper
  • Optional: automatic document feeder (ADF)
  • Optional: duplex printing

I want a printer for a small or medium-sized business

business printing

Do you work for a small or medium-sized company with several colleagues in one room? You'll want your printer to quickly print spreadsheets or reports. A device with a large paper tray, so you don't constantly have to dive into the pantry to look for paper, is efficient. Are you looking for a printer that is suitable for SMEs? Choose a printer with the following properties:

  • Print speed of at least 20 pages per minute
  • Paper tray for at least 200 sheets of paper
  • Optional: automatic document feeder (ADF)
  • Optional: duplex printing
  • Optional: network connector

I want to print at a large office

large office printing

You want to print all your documents, invoices, and spreadsheets as quickly as possible. No need to wait for your colleague to finish printing, because these printers are fast. You don't have to worry that you'll run out of paper, because the large paper tray means you don't need to reload paper as often. This allows you to work efficiently and save time. You can manage the printer remotely in a printer fleet via a network connector. Do you want such a printer? Keep in mind the following properties:

  • Print speed of at least 30 pages per minute
  • Paper tray for at least 250 sheets of paper
  • Optional: automatic document feeder (ADF)
  • Optional: duplex printing
  • Optional: network connector

I want to make professional A3 prints

Making A3 prints

Fo you make larger print for your hobby or professional use, like brochures, flyers, or posters? With an A3 size printer, you can print graphic material in a large size. If you want to print a normal-sized document in between the big jobs too, the printer will print on A4 paper for you as well. Is this what you're looking for? Check if your printer has the following features:

  • A3 print size
  • Optional: automatic document feeder(ADF)
  • Optional: duplex printing

I only want to print in black and white

black-and-white prints

If you don't need a color printer and would be fine with a black-and-white printer for printing spreadsheets and reports, a black-and-white laser printer is a good choice. There are suitable printers for small to large business environments. Check the capacity of the number of paper drawers and print speed. That way, you'll know for sure that the printer is quick and efficient enough for your specific situations. Choose suitable connection options like WiFi or a wired network connection and handy features such as ADF and duplex printing.

  • Black-and-white laser printer
  • WiFi or wired network connection
  • Features such as duplex printing and ADF

I want to print wirelessly via WiFi

wireless printing

If your printer is connected wirelessly to the network via WiFi, you can send print jobs wirelessly from any device (laptop, PC, or tablet) on the same network. In addition, you can put the printer anywhere you want, as long as there's a WiFi signal and collect your print jobs when you want.

I want to receive cartridges automatically

HP Instant Ink for business printer

With HP Instant Ink, you'll never have to order cartridges again. Your HP printer sends a signal to HP when your ink is low, and new cartridges are sent automatically and without shipping costs. You pay for a fixed number of pages, for example 700 pages for € 19.99 a month. This print plan can be canceled on a monthly basis and is cheaper than buying individual cartridges. Do you use less ink than necessary? You can transfer the leftover ink to the next month. Did you use more? You can buy 20 extra pages for only 1 euro. This means you always have ink to print photos, brochures, flyers, and leaflets.



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